Payment reminder writer
Enter an unpaid invoice and payments already received. Prepare a polite reminder for the amount still owed.
Inputs stay in your browser. You choose whether to keep a device draft or save to an account.
Write the follow-up you’ve been putting off.
Use your actual invoice figures. This example is fictional. The draft is generated in your browser.
Subject: Payment check-in: INV-1042 · Website final payment Hi Cedar & Co., I’m checking in on INV-1042 · Website final payment, due on 2026-09-10. Our records show $3,000 remaining after $1,500 in recorded payments. Could you confirm the expected payment date, or let me know if there is anything you need from us? If payment has already been made, please share the payment reference so we can reconcile it. Thank you.
Keeps a device copy for seven days. You choose when to save it to your account.
Check your accounting records before contacting the client. This tool does not send email, collect payment, or add fees.
Example: acknowledge a partial payment
A $1,500 invoice with $500 in checked payments leaves $1,000 outstanding. The next reminder should acknowledge what arrived and ask about that remaining balance.
How to interpret the result
Outstanding balance = invoice amount − received payments entered. Check the source accounting records; a promise to pay is not a receipt.
Keep or share your work
Review the result and use the tool’s download controls. It does not send messages, take payments or make changes with another company. Review downloaded files before sharing them.
Create an editable draft ↗Put the tool to work.
All articles ↗A polite payment reminder template for an unpaid invoice
Use the checked outstanding balance, the invoice reference and a clear timing question in your next follow-up.
Read the guide ↗WORKED GUIDEHow to follow up after a partial invoice payment
Calculate the remaining balance and acknowledge what arrived before asking about the next payment.
Read the guide ↗WORKED GUIDEWhat to do when a client promises to pay on Friday
Keep a promised date separate from received money and choose the next follow-up based on what actually happened.
Read the guide ↗